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Full Opinion
MEMORANDUM OPINION
I. INTRODUCTION
This is a product liability case in which the plaintiff, Ryan W. Poole (âPooleâ), has sued Textron, Inc. (âTextronâ) for alleged defects in a golf car, which resulted in serious injuries to him. The trial judge referred the undersigned all discovery disputes. By Memorandum and Order dated May 20, 1999, after a hearing, I granted plaintiffs three discovery motions in part, ordered, inter alia, Textron to do substantial additional investigation to respond to Pooleâs discovery requests, and held sub curia the request for attorneysâ fees or other sanctions pending further submissions and completion of the specified remedial actions. Textron filed with the trial judge objections to several of the discovery rulings, which the trial judge rejected, affirming the discovery rulings below. At the request of Textron, a further hearing was held on the request for attorneysâ fees, costs and other sanctions, after which the parties submitted affidavits on the time expended and the appropriate hourly rate for the requested attorneysâ fees. The matter is now ripe for decision.
Textron acknowledges this Courtâs authority to assess sanctions to punish discovery abuses under Fed.R.Civ.P. 37, Fed.R.Civ.P. 26(g) and the inherent authority of the Court. (Paper No. 63 at 6). However, Textron argues that an award of fees is inappropriate for several reasons. Chiefly, Textron argues that its collection and investigative efforts to comply with the Courtâs May 20, 1999 Order were both extensive and expensive â costing Textron $23,260 in attorneysâ fees and expenses. That âsanctionâ is, in Textronâs view, sufficient. Alternatively, Textron argues that plaintiffs request for expenses, including fees, in the amount of $50,346.89 is grossly excessive, under governing law. Specifically, Textron objects to the hourly rate charged by the plaintiffs counsel as not in line with those prevailing in the community for similar services by lawyers of reasonably comparable skill, experience and reputation.
For the reasons stated below, the Court awards $37,258.39 in expenses, including attorneysâ fees, but declines to award any other sanction under the rules or its inherent power.
II. GOVERNING LAW ON ENTITLEMENT TO SANCTIONS AND EXPENSES, INCLUDING ATTORNEYSâ FEES
As Textron acknowledged, this Court has authority to redress discovery misconduct under the Federal Rules as well as under its inherent powers, and can impose a range of sanctions from award of expenses against both a party and its counsel to an entry of a default judgment. The sanction, of course, depends on the nature of the discovery abuse.
The Courtâs inherent authority is not displaced or limited by the sanctioning scheme of the Federal Rules. Chambers v. NASCO, Inc., 501 U.S. 32, 46, 111 S.Ct. 2123, 115 L.Ed.2d 27 (1991). However, the Supreme Court has stated that âa finding [that counselâs conduct ... constituted or was tantamount to bad faith] ... would have to precede any sanctions under the Courtâs inherent powers.â Roadway Express, Inc. v. Piper, 447 U.S. 752, 767, 100 S.Ct. 2455, 65 L.Ed.2d 488 (1980); see also Chambers, 501 U.S. at 47, 111 S.Ct. 2123. (âThe narrow exceptions to the American Rule effectively limit a courtâs inherent power to impose attorneyâs fees as a sanction to cases in which a litigant has engaged in bad-faith conduct or willful disobedience of a Courtâs orders... â). The Supreme Court has cautioned restraint in the exercise of the inherent powers â[b]ecause of their very potency,â Chambers, 501 U.S. at 44, 111 S.Ct. 2123 and â[b]ecause inherent powers are shielded from direct democratic controls.â Roadway Express, 447 U.S. at 764, 100 S.Ct. 2455. Accordingly, whether default judgment
As to plaintiffs motions to compel and to test the sufficiency of the answers and objections to the request for admission, Fed. R.Civ.P. 37 governs both the entitlement to expenses and the amount of such expenses. If such a motion is granted, the Rule provides, in pertinent part:
[T]he Court shall ... require the party or deponent whose conduct necessitated the motion or the party or attorney advising such conduct or both of them to pay to the moving party the reasonable expenses incurred in making the motion, including attorneysâ fees, unless' the Court finds that the motion was filed without the movantâs first making a good faith effort to obtain the disclosure or discovery without court action, or that the opposing partyâs nondisclosure, response or objection was substantially justified, or that other circumstances make an award of expenses unjust.
Fed.R.Civ.P. 37(a)(4)(A) (emphasis added). Where, as here, the motion is granted in part and denied in part, the court shall âapportion the reasonable expenses incurred in relation to the motion among the parties and persons in a just manner.â Fed.R.Civ.P. 37(a)(4). The Court has determined that there was no
substantial justification for Textronâs non-disclosure, responses and objections and that there were no circumstances that made an award of expenses unjust.
Similarly, Rule 26(g)(3) provides, in pertinent part, that âif without substantial justification a certification is made in violation of the rule, the Court, upon motion or upon its own initiative shall impose upon the person who made the certification, the party on whose behalf the disclosure request, response, or objection is made, or both, an appropriate sanction which may include an order to pay the amount of reasonable expenses incurred because of the violation, including a reasonable attorneyâs fee.â (emphasis added). By its language, Rule 26(g)(3) does not limit a court to the award of expenses only, but gives the Court latitude to fashion an âappropriate sanction,â in addition to an award of expenses. Nevertheless, an award of attorneysâ fees appear to be the sanction most commonly imposed in reported decisions. See Gregory P. Joseph, Sanctions: The Federal Law of Litigation Abuse § 44(B)(3d. ed.2000).
Following is a discussion of the violations found as a result of the several motions and the sanction appropriate to each violation.
III. PLAINTIFFâS MOTION FOR DETERMINATION OF SUFFICIENCY OF ANSWERS AND OBJECTIONS TO PLAINTIFFâS REQUEST FOR ADMISSIONS
Regarding plaintiffs motion for determination of the sufficiency of Textronâs answers and objections to plaintiffs request for admissions, the Court finds under Rule 37, in conjunction with Rule 36, that Tex-tronâs responses or objections were not substantially justified. To the contrary, with one exception, the responses and objections appeared crafted to sabotage the legitimate use of request for admissions. Under the plain language of the rule, a party must either lodge an objection or an answer to a request, but cannot do both.
Pursuant to the requirements of Rule 36(a), the answering party that objects to a request for admissions does so at its own peril. That is, Rule 36(a) mandates that a âmatter is admitted unless ... a written answer or objectionâ is served on the requesting party. (Emphasis added). Rule 36 also states, in detail, the requirements for denials, objections, partial admissions, and qualified answers. Failure to adhere to the plain language of this statute requires that the fact in question be admitted. See Asea, Inc. v. S. Pac. Transp. Co., 669 F.2d 1242, 1245 (9th Cir.1981).
Rule 36 expressly permits a party to qualify an answer, but only âwhen good faith requires.â See Thalheim v. Eberheim, 124 F.R.D. 34, 35 (D.Conn.1988) (âThough qualifications may be required where a request contains assertions that are only partially correct, a reviewing court should not permit a responding party to undermine the efficiency of the rule by crediting disingenuous, hairsplitting distinctions whose unartieulated goal is unfairly to burden an opposing party.â) (citations omitted); Havenfield Corp. v. H & R Block, Inc., 67 F.R.D. 93, 96 (W.D.Mo.1973) (âSuch a qualification or part denial must be clear.â).
In almost every response, Textron impermissibly lodged both an objection and an answer. Moreover, when Textron filed an answer, its complexity âundermine[d] the efficacy of the rule by crediting disingenuous, hair-splitting distinctions whose unarticulated goal is unfairly to burden an opposing party.â Thalheim, 124 F.R.D. at 35 (citations omitted).
Accordingly, this Court believes the defendantâs responses and objections lacked substantial justification. As the Court granted relief as to 12 out of the 13 contested requests (or 92% of the requests), the Court grants that percentage of the attorney time and expenses reasonably related to this motion. See Fed.R.Civ.P. 37(a)(4).
IV. PLAINTIFFâS MOTION FOR SANCTIONS
In his motion for sanctions filed pursuant to Rule 37 and the inherent powers of the Court, plaintiff charged that defendant Tex-tron engaged in âimproper discovery tactics [which] were willful, inexcusable and not in good faithâ (Paper No. 29) and asked for a finding of liability, or alternatively certain relief tailored to each of the alleged instances of discovery abuse. (Id.). The Court found that many of plaintiffs complaints of discovery abuse were meritorious, and ordered considerable relief in terms of further investigation and production of discovery responses.
The conduct this Court has found sanctionable violates Fed.R.Civ.P. 37, and, in some instances, Fed.R.Civ.P. 26(g) as well. Particularly egregious was Textronâs lack of diligence in providing key, requested information, such as prior litigation involving the golf car model or testing whether in its response to requests for production of documents or its identification of designees for the corporationâs deposition on these same subjects.
This Court has concluded, as plaintiff states, that âTextron did not perform an even minimally-adequate search for documents prior to Plaintiffs Motion for Sanctions.â (Paper No. 69 at 6). At the Courtâs request, Textron described its efforts to locate documents and information requested by plaintiff. (Paper No. 14). Review of Textronâs seven page single space letter showed half-hearted, scatter-shot inquiries prior to the court-ordered investigation and inquiry efforts â often times only reacting to leads that plaintiffs counsel provided about Textronâs prior litigation involving the same or similar golf cars or testing of the golf car type at issue. That letter did not dispel the Courtâs previously held impression that Textronâs initial inquiry in response to written discovery requests (as well as Rule 30(b)(6) corporate designation) started and largely, if not entirely, stopped with an inquiry to Mr. Gerald W. Powell, a Textron reliability engineer and E-Z-Goâs designee in golf car litigation since 1981 and with a review of the official corporate records of Textron.
Plaintiff asserts that âdocuments in the possession, custody or control of a partyâs attorney or former attorney are within the partyâs âcontrolâ for the purposes of Rule 34.â (Paper No. 29 at 27). This Court agrees. Moreover, â[a] party is charged with knowledge of what its agents know or what is in the records available to it.â 8A Charles A. Wright, Arthur R. Miller & Richard L. Marcus, Fed. Practice and Procedure: Civil 2d, § 2177.- It is well established that âcontrolâ under Fed.R.Civ.P. 34 is to be broadly construed so that a party may be obligated to produce documents requested even though it may not actually possess the documents. In re Folding Carton Antitrust Litigation, 76 F.R.D. 420, 422-23 (N.D.Ill.1977). As long as the party has the legal right or ability to obtain the documents from another source on demand, that party is deemed to have âcontrol.â See Searock v. Stripling, 736 F.2d 650, 653 (11th Cir.1984); The Resolution Trust Corp. v. Deloitte & Touche, 145 F.R.D. 108, 110 (D.Colo.1992); Camden Iron & Metal, Inc. v. Marubeni America Corp., 138 F.R.D. 438, 441 (D.N.J.1991); Scott v. Arex, Inc., 124 F.R.D. 39, 41 (D.Conn.1989); M.L.C., Inc. v. North American Philips Corp., 109 F.R.D. 134, 136 (S.D.N.Y.1986); Hanson v. Gartland S.S. Co., 34 F.R.D. 493, 496 (ND.Ohio 1964) (explaining that the determination of whether documents in the possession of a partyâs attorney are under the control of the party depends on the origin of the documents) (citing with approval to 4 Mooreâs Federal Practice 2471 (2d ed.1950)). It appears that Textron defined as documents within its âcontrolâ as whatever documents were within the files of Mr. Powell, longtime litigation point person for Textron and defined its âknowledgeâ as the personal knowledge of Mr. Powell. The lassitude of the defendant is unacceptable.
However, another and perhaps greater proof of the inadequacy of the initial inquiry was the productivity of the additional efforts mandated by the Court which conformed with the demands of the rules and case law on the level of inquiry and the broad defini
Second, a review of Textronâs responses to certain of plaintiffs specific discovery requests likewise demonstrates the lack of an adequate inquiry. For example, plaintiff had propounded a request for â[a]ll advertisements and promotional materials that concern or refer to the GX-440, X-440, GX-444, and X-444 for model years 1978 through 1990.â (Request No. 23). Such documents would obviously be relevant to this case, as they would include, for example, photos and/or descriptions of reasonably anticipated uses of the golf cars, such as on grassy slopes similar to the one where plaintiffs accident occurred. In response, Textron produced a single brochure. (Paper No. 69, Ex. G at H 3). When plaintiff moved to 'compel further production on the basis that it was inconceivable that Textron had only used a single brochure to advertise and promote its golf cars, Textron responded curiously that: â[a]n inspection of plaintiffs own exhibits demonstrates that Textron has already produced all such materials concerning this discontinued model line.â (Paper No. 69, Ex. J at 14).
After the Court-ordered investigation, Tex-tron produced 229 pages of advertising and promotional materials, (Paper No. 69, Ex. G at ¶ 4), including photos of the golf cars on grassy slopes much like that on which the accident occurred here. Notably, the Affidavit of Textronâs counsel states:
Produced to plaintiffs counsel contemporaneously with the filing of this Affidavit are true and correct color copies of all documents responsive to Plaintiffs Document Request No. 23. I obtained the originals on Thursday, May 27th, from Ron Skenes, E-Z-Goâs Manager of Commercial & Media Relations. Mr. Skenes advised me that he is the person in the Sales & Marketing Department most knowledgeable about historical advertising of E-Z-Go products. Mr. Skenes stated that he is the only person in the Sales & Marketing Department that keeps a file of old product advertising and promotional materials for the Marathon line of golf cars. However, the oldest material in his file goes back only as far as 1980.
Gendron Aff. at ¶ 44, (Paper No. 63, Ex. 3). No explanation is provided for why Mr. Skenes, the Manager of Textronâs Commercial and Media Relations and thus an obvious person to ask to properly respond to a discovery request for advertising and promotional materials (or a corporate deposition notice covering advertising or promotional areas), was not contacted when the request was served. Such defense approach would have resulted in concealment of these relevant documents without the persistence of plaintiffs counsel.
Similarly, plaintiff had propounded a request for â[a]ll documents that reflect, refer or relate to any tests performed on or concerning the GX-440, X-440, GX-444, and X-444 that pertain to stability, safety, rollovers, and warning labels.â (Request No. 16). Tex-tronâs first response was to object for a host of reasons, including that tests on golf cars other than the GX-440 are not relevant evidence. (Paper No. 69, Ex. J at 4-5). Plaintiff filed a motion to compel citing the considerable authority for discovery of tests on similar models in a products liability action.
Rule 26(g) of the Federal Rules of Procedure defines the duty of counsel in responding to discovery requests. That is, counsel must make âa reasonable effort to assure that the client has provided all the information and documents responsive to the discovery demand.â Advisory Committee Notes to 1983 Amendments to Rule 26(g). âWhat is reasonable is a matter for the Court to decide on the totality of the circumstances.â Id.
2. Textronâs Identification of Designee for Corporate Deposition
Fed.R.Civ.P. 30(b)(6) defines the duty of a corporation, like Textron, when served with a notice of deposition outlining areas of inquiry. The Rule provides that an organization named as a deponent âshall designate one or more officers, directors or managing agents, or other persons who consent to testify on its behalf, and may set forth, for each person designated, the matters on which the person will testify ... a person so designated shall testify as to matters known or reasonably available to the organization.â Id. Thus, a corporation âshould make a diligent inquiry to determine what individual(s) is (are) best suited to testify.â Civil Discovery Standards (American Bar Association, Section of Litigation, August 1999) (âABA Standardsâ).
Upon notification of a deposition, the corporation has an obligation to investigate and identify and if necessary prepare a designee for each listed subject area and produce that designee as noticed.
Here, plaintiff made several requests in the form of interrogatories, requests for production of documents, a Rule 30(b)(6) corporate deposition notice and a subpoena duces tecum, for information relating to the following: (1) testing of the golf car (Exs. B, Request No. 6, and C, Interrogatory No. 7, to Paper No. 29); (2) all tort actions against Textron involving rollovers and complaints of instability of the golf car (Exhibit B to Paper No. 52); and (3) the design and testing of the GX-440 and any reports or investigations of accidents involving rollovers or stability problems (Ex. V to Paper No. 29). Nevertheless, when questioned in these areas, specifically about testing revealed in other litigation against E-Z-Go, the designee denied any knowledge of the testing or any recollection of the names of the attorneys involved in other cases. (Ex. S to Paper No. 29). Mr. Powell testified to having served as an expert witness in at least 21 of the 25 previous cases. (Paper No. 29 at 28). Nevertheless, Textron made no systematic effort to obtain or provide any information from those cases; curiously only following up on cases plaintiff was able to identify through his own independent efforts. Textron went so far as to claim, through its designee, that it did not know the names of its former attorneys. (Id.). Defense counsel also limited the witnessâ answers to his âpersonal knowledge.â (Ex. S to Paper No. 29). But perhaps most troubling was Textronâs indifferent attitude to areas that the designee could not cover. A party cannot take a laissez faire approach to the inquiry. That is, producing a designee and seeing what he has to say or what he can cover. A party does not meet its obligations under Rule 26 or 30(b)(6) by figuratively âthrowing up its hands in a gesture of helplessnessâ as Mr. Powell, the corporate designee did in this case.
More Than One Person May Be Necessary. When it appears that more than one individual should be designated to testify without duplication on the designated area(s) of inquiry, each such individual should be identified, a reasonable period of time before the date of the deposition, as a designated witness along with a description of the area(s) to which he or she will testify.
19(c).
In light of plaintiffs considerable success in this motion, the Court will grant 75% of the attorney time and expenses related to the motion.
Y. PLAINTIFFâS MOTION TO COMPEL
The defendantâs responses to plaintiffs document Request Nos. 16, 17, 18, 22 and 23 were not substantially justified. To the contrary, the Court determined that Textron had failed in its duty as prescribed under Rule 26(g). May 20, 1999 Mem. Op., 18-24. The Advisory Committee Notes explain that âRule 26(g) imposes an affirmative duty to engage in pretrial discovery in a responsible manner that is consistent with the spirit and purposes of Rules 26-37. In addition, Rule 26(g) is designed to curb discovery abuse by explicitly encouraging the imposition of sanctions. The subdivision provides a deterrent to ... evasion by imposing a certification requirement that obliges each attorney to stop and think about the legitimacy of a discovery request, a response thereto, or an objection ...â Fed.R.Civ.P. 26(g), Advisory Committee Notes to the 1983 Amendments. Under Rule 26(g), a âsignature certifies that the lawyer has made a reasonable effort to assure that the client has provided all the information and documents available to him that are responsive to the discovery demand.â (Id.)
As discussed supra> there can be no more powerful proof of the inadequacy of the initial inquiry here than the comparison of the type and quantity of documents produced initially and those produced after the court ordered investigation, inquiry and report to the Court. This Court will not attempt to determine whether the fault lay with the client or with in house counsel or outside counsel. In any event, it should have been clear to outside counsel that the efforts were wanting given the paucity of documents produced. For example, in response to plaintiffs Request No. 16, only one document was produced in response to a request for all test results pertaining to the stability, safety rollovers and warning labels of the subject (and similar) model(s) of golf car. Or in response to Request No. 23 where only a single document was produced in response to a request for all advertisements or promotional materials regarding the subject (or similar) models of golf car for a 12 year period.
Accordingly, the Court finds that Textronâs response' to document requests violated its duty under Rule 26(g), was not substantially justified, and that therefore, an award of expenses is just. Fed.R.Civ.P. 37(a)(4)(A). Because the Court granted the motion as to five of the six contested requests (or 83% of the requests), the Court grants that percentage of the attorney time and other expenses related to this motion. See Fed.R.Civ.P. 37(a)(4).
YI. AN AWARD OF REASONABLE ATTORNEYSâ FEES AND COSTS IS THE APPROPRIATE SANCTION
In an attempt to ward off any sanction, Textron represents to this Court that its counsel spent at least 154.6 hours on document collection and investigation efforts to comply with the Courtâs May 22, 1999 Order, at a cost to Textron of $23,260 (Paper No. 63 at 7), and argues that âit has now cured (at considerable expense) all deficiencies found by the Court and that an award of sanctions could, under the circumstances, be unjust.â (Id. at 5). Such an interpretation of the rules would encourage sharp practices and
This is clearly not a situation where justice should be tempered by mercy, given the comparative resources of the plaintiff and defendant, and the inescapable conclusion that Textronâs stonewalling on discovery played on that disparity. Sanctions are to be awarded âagainst parties or persons unjustifiably resisting discovery.â Advisory Committee Notes to the 1970 Amendments to Fed.R.Civ.P. 37. Rule 37 sanctions must be applied diligently both âto penalize those whose conduct may be deemed to warrant such a sanction, [and] to deter those who might be tempted to such conduct in the absence of such a deterrent.â Natâl Hockey League v. Metropolitan Hockey Club, 427 U.S. 639, 643, 96 S.Ct. 2778, 49 L.Ed.2d 747 (1976). Likewise, âRule 26(g) is designed to curb discovery abuse by explicitly encouraging imposition of sanctions.â Advisory Committee Notes to 1983 Amendments to Fed. R.Civ.P. 26.
However, the Court declines to award sanctions beyond those provided in Rules 37(a) and 26(g) because this Court has stopped short of finding that Textron or its
counsel acted with bad faith, and because Textron has not directly violated a court order, as it had in the case of Winters v. Textron, Inc., 187 F.R.D. 518 (M.D.Pa. 1999).
However, the fact that the Court did not find bad faith does not minimize the wrongheadedness of the conduct of Textron and its counsel or suggest lenience in the imposition
Textron argues that its (costly) compliance with the Courtâs May 20 Order is âpunishmentâ enough. The Court disagrees. A significant sanction award is crucial to vindicate the important principles of fair play in the largely private world of civil discovery. In complex litigation such as this, cases are shaped, if not won or lost, in the discovery phase. The rules of discovery must necessarily be largely self-enforcing. The integrity of the discovery process rests on the faithfulness of parties and counsel to the rulesâ both the spirit and the letter. â[T]he discovery provisions of the Federal Rules are meant to function without the need for constant judicial intervention and ... those Rules rely on the honesty and good faith of counsel in dealing with adversaries.â Hopei Garments (Hong Kong), Ltd. v. Oslo Trading Co., 1988 WL 25139 (S.D.N.Y., March 8, 1988). The rules of procedure (and attorneysâ duty to adhere to them) apply with equal force to decisions made in private discussions behind closed doors in a clientâs office on how much effort to expend to answer the opposing partyâs discovery, as to attorney conduct in the bright light of open court. Given the wealth and resources of Textron,
Having rejected Textronâs argument that its remedial efforts were a sufficient sanction, the Court will consider the appropriate amount of the sanctions award.
Rule 37 is straight-forward and directive: Courts âshall ... require ... the party or attorney or both of them to pay to the moving party the reasonable expenses incurred in making the motion, including attorneyâs fees ... unless ... other circumstances make an award of expenses unjust.â Similarly, Rule 26(g) provides that â[i]f without substantial justification a certification is made in violation of the rule, the court ... shall impose on the [attorney], the party ... or both, an appropriate sanction which may include an order to pay the amount of reasonable expenses incurred because of the violation, including a reasonable attorneyâs fee.â Certainly plaintiff has the burden of proof of these reasonable expenses incurred in making the motion or, caused by the violation. However, this Circuit has not adopted any specific analytical approach to the determination of the amount of âreasonable expensesâ under either rule.
The Fourth Circuit has enumerated four factors for the district courtâs consideration in determining the amount of an attorneyâs fee award under Rule 11: â(1) the reasonableness of the opposing partyâs attorneysâ fees; (2) the minimum to deter; (3) the ability to pay; (4) factors related to the severity of the Rule 11 violation.â In re Kunstler, 914 F.2d at 522-23. Accord Brubaker v. City of Richmond, 943 F.2d 1363, 1374 (4th Cir.1991). The reasonableness of the attorneysâ fees is to be subject to an âindependentâ analysis by the court, id. and necessarily requires a review of contemporaneous timesheets to insure that the time expended in the motion was not excessive to the task and (2) a consideration of the hourly rate charged in light of fees charged in the legal community for services of like kind and quality.
Based on its independent analysis, this Court has concluded that the attorneysâ fees and other expenses requested are, in the main, justifiable. As to the time expended, while the Court invited comment, Textron did not identified any work as excessive or duplicative. While the total number of hours â 260.4âand the attorneysâ fees for those hours' â $48,527âare staggering, revi